There Are Four Main Ways to Create Email Addresses
There are 4 ways to do this.
Create Another Gmail User Account
(costs 10$ a month). With this solution, we create separate password and login. We need to create the account on all devices that want to send and receive email.
The downside is that if you want to keep these emails, you have to keep this user alive forever at 10$ a month. this would not be the case for any of the other options below.
Create an Email Alias for an Existing Account.
(no extra cost), email stays in the same email box. for instance, one could create an alias for email@example.com called ‘firstname.lastname@example.org. Kate still only has one email account, but now has two addresses, kate@ and katejones@. no password change is necessary. Email sent to either of those addresses will end up in her account.
The main downside is that it is more difficult to set up email clients to send email 'from' the alias. Aside from that, this is the quickest way for a person to have an alternate email address at which they can receive email.
Set up a Google Group.
(no extra cost) Google groups can be quite useful, even though they are a little strange. basically the group has an email address, and distributes email it receives according to the rules we set up.
The two main uses are announcements and creating multiuser email discussions that don’t require everyone to always remember to press ‘reply all’.
Announcements: mail sent to this address will show up in every group members’ account. in this mode, it is a distribution list, depending on permissions. We could create a group called email@example.com. Everyone at the company could be a member, but permissions can be set so that only some of them can send emails to this address.
Multiuser email discussions: you can also make a group like say ‘firstname.lastname@example.org’ that anyone can send to. Rules can be set to allow external senders or only employees of the company. If anyone replies, everyone will get that reply, because they are replying to the group, not the sender.
Email Routing Rules
(no extra cost). Difficult to set up, but can be used as an alias or a distribution list with much more granularity. If you wanted to give someone outside the company the ability to receive email sent to an @example.com address without actually giving them an account, this would be the best way. You can also do things like catch-all and wildcard email addresses.